App To Keep Track Of Hours Worked Mac

If you’re a small business owner, the days of using paper timesheets are gone. Today, many business owners use time-tracking software to track employee time. Converting to a mobile time card app could do wonders, whether you’re an independent contractor or a business owner with employees. Today, we’ll detail the benefits of time-tracking apps and the best ones to consider.

1. Apps To Keep Track Of Hours Worked
2. Keep Track Of Hours Template
3. App To Keep Track Of Working Hours
4. App To Keep Track Of Hours Worked Machine

Why tracking time is important

Try Hours for Free! Best time tracking app for freelancers & small business. Track projects, clients, & tasks on the web, iPhone & Apple Watch. Try Hours for Free! Hours makes real-time tracking easy by keeping a running list of timers that you can switch between with one tap. We set up projects and tasks in each app and created reports (where possible), as if to bill our editor for the work we did. In using each app on a Mac, on our phones, and in a Chrome browser on.

Before explaining why a time card app is more beneficial than paper timesheets, it helps first to understand why time tracking is essential. With the rise of technology, employees have become more distracted during the workday.

In one study by Leadership IQ, 69% of respondents indicated that on most days, “time flies by and I don’t track where I spend every minute or hour.” On the other hand, 31% said they regularly track their time manually, or with software so they know “exactly where [their] time goes throughout the day.”

Employee productivity has been, and will continue to be, a problem for business owners. One study of 2,000 salaried employees found they only accomplished three hours of work per day. As employees work less and less from the office and have decreased supervision, it’s reasonable for small business owners to worry about reduced productivity.

A decrease in productivity creates problems with both overbilling and underbilling. If you purchase a service, overbilling should be a concern. For example, let’s say you hire someone to build a website for you. The individual provides you his or her rate of $100 per hour and an estimated completion time of 20 hours. However, at the end of the project, the individual bills you for 25 hours.

This increase costs you an extra $500 you had not budgeted for. Without accountability, overbilling is a problem that can cause small businesses financial harm.

Improper time tracking can also lead to underbilling. Underbilling is the opposite of overbilling — underbilling is the act of not invoicing enough for a project. Let’s take the above example, except in this case, you’re the web developer. You initially quoted 20 hours, but the project actually took you 25 hours to complete.

However, because you are nervous about telling the customer and want to maintain a professional reputation, you only invoice for 20 hours. This decision costs you $500 you should have earned.

If you had used a tool (such as a time card app) to track time, you could have easily demonstrated to the customer that the project did, in fact, take you 25 work hours. Business owners can prevent both overbilling and underbilling by using time clock apps. Non-compliance with invoices can have severe consequences for your company.

The problem with paper timesheets

Depending on what industry you’re in, you may use paper timesheets. While employees tend to use these less and less, they are still relevant in industries like construction, where employees work off-site. However, paper timesheets create a hassle for employers.

One of the most significant problems with paper timesheets is that managers must keep track of them. They must carry them around the job site all day and remember to return them to the central office. During this time, it’s very easy for them to become torn, damaged or lost.

If a manager were to lose a paper timesheet, accurately recovering the data is practically impossible. Furthermore, once the paper is returned to the office, someone must manually enter the timesheet data into the payroll software.

This is an inefficient process that wastes considerable working hours. There’s also a chance some handwriting is illegible, causing the manager to misenter the information. This would then cause payroll to run incorrectly, creating a hassle for both the employee and the employer.

Another problem with paper timesheets is that employees can falsely record when they clock in and clock out. What’s stopping an employee from writing down that they were at work at 8 a.m. when didn’t really show up until 8:15 a.m.? This may not seem like much, but if you’re paying the employee $40 an hour, that small error on the employee timesheet cost you $10, and could add up quickly over time.

Lastly, paper timesheets are limiting. You don’t receive any perks other than being able to log an employees’ time spent at work. As we’ll detail below, today’s modern time card apps offer significant benefits for small business owners.

Benefits offered by modern time card apps

Modern time card apps streamline employee time tracking. There are a couple of features you can look for.

• Mobile time tracking — Take your time tracking on your mobile device. On a call with a client? Log into your time clock software to start recording billable hours. These apps let employees clock in and out remotely, so you don’t have to worry about paper timesheets.
• Timesheet integration — All employee time clock information is uploaded to the cloud. You can integrate your time clock app with timesheet and payroll software without the need for manual labor. Additionally, employees can view working hours in real time and report any discrepancies immediately.
• Verify employee hours — Many of today’s time card apps offer a verifiable GPS location. You can use their smartphone location to determine whether an employee was indeed at a job site when they said they were. No longer can employees misreport their working hours. Once at the job site, employers can enable geofencing to create a virtual boundary. If an employee leaves this boundary, the employer will receive an alert on his or her phone.
• Employee scheduling assistance — If you often send employees to different job sites, you may frequently deal with them getting lost or showing up to the wrong location. A modern time card app can eliminate this problem. You can send location instructions to an employee’s phone and allow employees to make time-off requests in the app.

The five best time card apps available today

Once you’ve decided you need to make the switch to online timesheets, you will need to know which software can best help you do so. Below, you’ll find the five best time card apps available today.

1. TSheets by QuickBooks

TSheets by QuickBooks provides your employees with access to mobile time tracking, allowing you to manage them proactively. The software integrates into your Quickbooks accounting software to help you run payroll. According to the company’s website, business owners who use TSheets invoice 11% more — meaning they were underbilling previously — and also reduce payroll costs by 6%.

Business owners can try Tsheets for free for 14 days. After that, the price increases depending on what type of business you run. If you’re self-employed, the service is free. Small businesses pay a $20 base fee per month and an additional fee of $5 per user per month. Enterprises pay a base fee of $100 per month and an additional fee of $5 per user per month.

2. Google Android Time Card

If you need a simple, yet automated method to keep tabs on employee hours, consider Android Time Card. This time card app offers basic check-in and check-out features. Completed time cards can be emailed to process in Excel or payroll applications. Time Card also tracks mileage and supports multiple languages. It doesn’t integrate as seamlessly as TSheets, but it could help ease you and your employees into a mobile time card system. This app costs $3.99 per user.

3. ClockedIn 2

If you need to track tasks that span multiple days for billing purposes, this app is worth your consideration. ClockedIn 2 can push tasks onto iPhone calendars for scheduling purposes. It doesn’t have built-in invoicing or billing features, but it can create customer and project summary reports by day, week or month. ClockedIn 2 costs $4.99 per download.

4. TimeClock Connect: Time Tracking and Invoicing

This time tracker caters to those who bill by the hour. You set different hourly or incremental rates for each client, and TimeClock calculates the earnings. You can export data to a spreadsheet for smart invoicing, and use an invoice generator or opt for the company’s invoicing service at $5.99 per month. This mobile app is free to download.

5. Timewerks

The Timewerks timer keeps running even when the application is closed, ideal for tracking hours while performing other tasks on your phone. The app integrates with your iPhone address book to create new client records. You may customize it to accommodate different rates for different tasks. You can also create invoices within the app and send them via email. Lastly, you can integrate Timewerks to accept credit card payments. Timewerks is free to download, but has different in-app purchases available, including:

• Timewerks Data Sync (Yearly) — $24.99
• Timewerks Data Sync (Monthly) — $2.99
• PDF Invoices and Estimates — $2.99
• Invoice Logo — $1.99
• Timewerks Data Backup — $2.99
• Unlock — $4.99
• Unlock Pro (Best Deal) — $9.99

Timesheet apps to save time and money

Apps To Keep Track Of Hours Worked

As a small business owner, you should continually look for ways to optimize and grow your business. Fortunately, there is plenty of software now available to help you do so.

One area to consider improving is time tracking. Whether you’re a freelancer logging time spent on a project or a small business owner asking employees to punch in on paper time cards, a time card app can do wonders for your company. The five options in this article are all great mobile time clocks to help get you started.

Success relies on organization, and a calendar is one way that helps many people stay on track, meet deadlines, and organize their events. Apple’s built-in calendar app, iCal, is a go-to for scheduling - you can invite other attendees to events, link to maps, set notifications, and add events using natural language (if you type, “meeting with Joe at 2 pm Friday” and iCal will auto-create the calendarized entry).
However, greater functionality is required for scheduling many projects and events. Perhaps you need to access calendar information on multiple devices that aren’t all Apple products. Maybe you want to keep an editable to-do list inside your calendar app. There’s also the possibility that you just want an alternative to what comes standard on a Mac. Below you’ll find a roundup of the top calendar apps for Mac, as well as iCal add-ons so you can manage your schedule your way.

Top 5 Calendar Apps for Mac That Will Keep You Organized

Looking for a Mac calendar app that goes beyond the features offered by iCal? These five apps, that work with Mac OS X or later, have all the essential calendar features plus added functionality including the ability to add tasks, to-do lists, weather updates, and customization options that will give you just the experience you want.
1. Fantastical 2

This full-featured app will help you keep track of all the things you need to accomplish in a day. You can easily import calendars from Google, Microsoft Exchange, Yahoo, and other CalDAV accounts to make Fantastical 2 your one-stop view for all events in your life. Once calendars are loaded, you can create sets of calendars to see the information you want, and add reminders using natural language. You can even program calendar sets to appear by location, so that when you’re home, you only see the calendars related to your personal life.
Other helpful features of Fantastical 2 include the widget and Mini Window. The widget supports extensions so you can add other important daily information, like weather, to your daily calendar. The Mini Window lives in your menu bar and is easily editable for quick updates - a helpful tool for those viewing their calendar on desktop.

The latest version of Fantastical 2.2 is available for $49.99. You may also purchase the Fantastical 2 calendar app for iPad, iPhone, and Apple Watch separately, and your calendars will sync across devices.
Features:

• Works with iCloud, Exchange, and Google
• Multiple calendar views, with light or dark themes
• Add events and reminders using natural language
• Included widget shows everything happening in a day
• Ability to add other extensions to the widget such as weather
• Links to Google Hangouts
• Maps displayed for locations
• Add event notes and URLs
• Search for events
• Available in English, French, Italian, Spanish, and Japanese

2. BusyCal2

BusyCal2 looks a lot like iCal, but is more powerful. Like the other calendar software for Mac in this roundup, BusyCal2 syncs with Google, iCloud, iOS, and other CalDAV accounts. It includes all the typical calendar views (day, week, month, and year), and also adds a List view. You can decide the number of weeks you want to show in a month view, or number of days in a week view. BusyCal2 includes several other calendar capabilities, such as adding weather and moon phases, to-dos (with or without a date), and sticky notes.
BusyCal2 is also highly customizable. You can change colors and fonts for specific calendars and types of to-dos and even add Emojis to specific days. Additionally, you can create calendar groups and turn groups on or off to show or hide calendar activity. If you don’t want to keep the app open on your screen, there’s a menu bar app so you can see your day at a glance. The app costs $49.99, but you can try it free for 30 days.
Features:

• Syncs with iCloud, Google, Yahoo, and other CalDAV services
• See events and to-dos in the calendar view
• Create calendar groups
• Change number of weeks shown in a month or days in a week
• Change fonts and colors and add Emojis
• Create Sticky Notes
• Add to-dos with or without a date
• Menu bar app option

3. Microsoft Outlook

The calendar feature is an element of the email app in Microsoft Outlook and is geared toward business users. Many of the features in the app are designed to help you schedule meetings based on the availability of other team members. With this app you can view group schedules and side-by-side calendars, send out meeting invites, and create all-day events. The calendar overlay feature allows you to view your personal schedule and work appointments in one view. The app is part of Microsoft Outlook for Mac and costs $109.99.
Features:

• View availability of other team members
• Organize meetings
• Send calendars through email
• Publish calendars to Microsoft Office.com
• Link to calendars on Microsoft SharePoint sites
• Change calendar settings and colors

4. SmartDay

This calendar app doubles as a task manager. You can change due dates by dragging and dropping tasks onto specific days; uncompleted tasks will automatically be moved to the next day. The auto-schedule feature allows you to place tasks into a timeline so you can easily view deadlines and identify how many tasks you can complete in a day or week. Use SmartDay as an organizational tool by attaching notes and documents to events, and even include checklists within your notes. For example, you can add a grocery list to a scheduled shopping event.
The calendar app runs on a Mac, but iOS and other device versions are available, as well as a web-based option. Try the SmartDay Mac OS X app for $29.99, iPhone and iPad app for $9.99 each, or the web version for free.
Features:

• Synchronize events and tasks with iCal
• Search events
• Drag and drop events
• Create tasks and to-dos
• Apply tags
• Add detailed notes to any item
• Create checklists on any Note
• Automatically schedule tasks
• Connects with Google Calendars

5. Rainlendar

Rainlendar is a highly customizable calendar app that lives on your desktop and includes a variety of ‘skins’. Create an event, task list, or alarm and then choose a single skin or mix skin template to create the exact view to fit your needs. Rainlendar is the most customizable of the calendar apps listed here, and that is the product’s strength. Rainlendar offers many of the basic calendar features along with the ability to create a to-do list and pop-up reminders and view multiple calendars in a single view. There is a Lite version, which is free, and a more robust app that costs €9.95 (about $11) available on the Rainlendar site.
Features:

• Customize the view with skins
• Subscribe to online calendars
• Keep events and tasks in separate lists
• Integrates with Outlook or Google

Use iCal the Way You Want with Calendar Software for Mac

Enhance the familiar iCal functions with software add-ons that allow you to display appointments on the desktop, customize the look of the calendar, incorporate weather updates, and provide a way to enter events quickly. We’ve rounded up calendar add-ons for iCal that will change the way you view appointments.
Blotter

Blotter integrates with iCal and copies your schedule to your desktop, so you don’t need to open iCal to view it. You choose which events from iCal to display on Blotter, and you can also quickly add events or create reminders from the desktop view. However, you can’t edit existing appointments from the app. You can download the Blotter app from the Mac App store for $9.99.
Features:

• See iCal appointments on your desktop
• Add new events or reminders
• View the next seven days (regardless of the day of the week)
• Customize display

Calendar 2

This customizable menu bar app displays information beyond calendar events on your desktop. With this calendar app add-on, you can also see the weather for the next 15 days, as well as Facebook events and birthdays. Customize the look of the app with one of 20 available themes, or set a background using your favorite picture. The Calendar 2 app is free, but more advanced features are available as in-app purchases.
Features:

• Customize the look with one of 20 themes
• View weather details
• See upcoming iCal appointments at a glance
• View Facebook events and birthdays

QuickCal

Use QuickCal to quickly add events to your iCal. The app uses natural language and auto-complete for fast input, and will send alerts for schedule conflicts. Along with iCal, the app can integrate with Google Calendar and BusyCal. You can try the app free for 14 days or purchase it for $2.99.
Features:

• Quickly enter appointments and reminders
• Uses natural language and auto-complete
• Detects appointment conflicts

TimeWorks

TimeWorks displays all of your iCal appointments simultaneously on your desktop in an easy-to-read visual. iCal events appear on your desktop in chronological order (moving left to right), and a vertical yellow line on the screen tracks progress as events pass. You can choose to display events from a single day or a longer period. TimeWorks’ Exposé setting brings all the events displayed on the desktop in front of all currently open windows. Instead of having to minimize windows to see what’s happening next, hit F9 and you’ll see them immediately. It’s a helpful feature for those who often have multiple windows open while they work. TimeWorks is available for $9.99.
Features:

Keep Track Of Hours Template

• View upcoming events in chronological order on your desktop
• Use the Exposé feature to bring all events to the front of your screen

DateLine

DateLine copies your calendar events and tasks from iCal to your desktop, and offers additional customization features such as color, font, size, themes, and transparency. You can view up to 69 days at once in a calendar dateline. The DateLine app costs $4.99.
Features:

• Customizable by color, font, size, and transparency
• Lock the DateLine placement on the desktop
• View events and tasks on your desktop

App To Keep Track Of Working Hours

Want a Calendar for Mac that Does So Much More?

Smartsheet, a spreadsheet-inspired work management tool, features a powerful calendar designed to help you track tasks, reminders, and events. You can overlay key dates from Smartsheet on iCal or Google Calendar, and also import Google Calendar events straight to Smartsheet.

Easily switch between calendar views (like week or month) and keep your calendar organized by customizing events with colors and fonts. Add, edit, or delete events directly within the calendar, or switch to grid or Gantt views to see additional event details. Share your Smartsheet calendar with anyone to edit or simply view the calendar. And, with Smartsheet’s mobile app for Android and iOS, you can access your calendar from anywhere, on any device.

See how easy it can be to manage your events and schedules with a calendar in Smartsheet. Try Smartsheet for free for 30 days.

If you found this post helpful, visit our Resources page to learn more about managing your work on a Mac.

App To Keep Track Of Hours Worked Machine